Careers

Finance Assistant

Background to the Role:

Do you have excellent financial / administrative skills, a positive can-do attitude, happy to work as part of a team and engage with a broad range of stakeholders? Working for a leading brand-name, international charity based in South Dublin, you will be reporting directly to the Head of Finance and Operations (HoF&O). This is a full time, permanent role.

 

Skills and Competencies:

  • Strong attention to detail.
  • Strong administrative, numeric and analytical skills.
  • Ability to deal with a high volume of transactions with experience in reconciliations between accounts and other systems.
  • Strong organisational skills and adaptability in a fast-paced environment
  • Ability to multi- task and prioritise.
  • Strong communication skills with the ability to work on your own initiative and as part of a team.
  • Systems experience; accounting packages (Sage experience is a distinct advantage), working knowledge of Microsoft applications; excel is essential. Other systems experience such as Salesforce (CRM databases) is also advantage.
  • Experience in the Charity industry is an advantage but not essential.
  • Full or part accountancy qualification is an advantage.
  • Full driving license and access to the use of a car is essential.

 

DUTIES:

Banking/Income recognition

  • Day to day banking, uploading income from banking on-line; analysing/ categorising/ coding all receipts.
  • Downloading reports from various platforms such as Stripe, Everyday Hero, Just giving etc and entering all data into the system
  • Bank Lodgement of monies not received directly to the bank account and maintaining the cashbook.
  • Inputting of Donor details on Salesforce (CRM) and related payments and receipting tasks.
  • Generate receipts and letters of acknowledgment where required.

Expenditure

  • Co-ordinate the receipt and authorisation of all supplier invoices, ensuring purchase orders are sequential raised and approved.
  • Generate bi-monthly, or as required supplier payments for management authorisation.
  • Maintenance of creditors ledger in Sage and creditor statement reconciliations.
  • Deal with all queries and remittance follow up where required.

Reporting/Reconciliations

  • Assisting the HoF&O in the month end process and management accounts.
  • Reconciliation of month-end Salesforce (CRM) reports with Sage.
  • Other reconciliations as requested by the HoF&O.
  • Generating weekly/ monthly Salesforce (CRM) reports for the HoF&O for onward submission to the management team.
  • Ad hoc reporting as requested by the HoF&O.

Stock

  • Managing the stock control system for office supplies and merchandise.
  • Liaising with the Fundraising team in relation to purchasing, obtaining quotes, completing purchase orders.

Other

  • Working with the Office Administrator in logging and onward distribution of post; franking machine maintenance and other office facility tasks.
  • Providing co-ordination with the outsourced IT Provider and staff IT requirements/issues.
  • Providing administrative support in organisational responsibilities under GDPR, Health and Safety and Purchasing.
  • Other ad hoc duties as requested by the HoF&O

Please note that Eirkoo are sourcing this role on a pro-bono basis for Make-A-Wish Ireland and therefore applications will be viewed by both Eirkoo and Make-A-Wish Ireland.

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